These Booking Conditions are valid for all TripAdventures tours departing after October 1, 2021. TripAdventures tours are sold and operated by TripSchool LLC, 30 Washington Street, Brooklyn, NY 11201. Ph: (917) 791-0124.
Enrollment on a TripAdventures tour begins with a non-refundable deposit per traveler, as spelled out on your individual trip page. Most travelers will enroll through WeTravel, our 3rd party booking service. Travelers must create an account on WeTravel upon enrollment. Payments will be made to the travelers account there as well.
Enrollments are processed on a “first-come, first-served” basis. All online enrollments must be received by TripAdventures no later than a date determined by the Group Leader and TripAdventures, which shall be no later than 110 days prior to your departure.
We’ve gone green! All of our billing is done electronically, no paper invoices will be mailed out. All finance deadlines will be available in the traveler’s WeTravel account.
Our general payment schedule is as follows:
TripAdventures reserves the right to apply a $75 late payment fee to accounts who have not paid by the due date.
Note that any individual trip policies may supersede the general policy below. Any differences from this general policy will be detailed on your TripAdventures trip page.
Our cancellation policy takes into consideration the costs TripAdventures incurs before groups even depart. The date of cancellation will be determined by the date on which TripAdventures receives notice from the participant, their legal guardian or the Group Leader.
When applicable, refunds will be processed within 14-21 business days after TripAdventures has received notification of a cancellation. If your school has a waitlist for the trip, and a cancelled traveler can be replaced, TripAdventures will consider a larger possible refund on an individual basis. Contact your Group Leader in these cases to find out about this potential opportunity.
Due to the unpredictable nature of travel, TripAdventures reserves the right to make changes to our itineraries as needed and without notice. We are not responsible for changes, availability, or cancellations made by our vendors.
TripAdventures assumes no responsibility, and shall be under no liability, for any destination’s entry requirements or travel restrictions related to COVID-19, including, but not limited to, vaccinations, testing, or other public health requirements. If a traveler is unable or unwilling to comply with such requirements and chooses to cancel their tour, they are subject to our standard Cancellation Policy.
In good faith efforts to keep travelers safe, TripAdventures reserves the right, at its sole discretion, to exceed destination-imposed travel or entry requirements.
TripAdventures reserves seats with most major carriers. (The passenger contract in use by each airline, when issued, shall constitute the sole contract between the airline and the purchaser of the tour.)
Due to available flight routings, we cannot guarantee non-stop or direct flights.
Yes. If you do not travel on all of your flights, the remaining portions of your itinerary will be canceled and no refund will be given.
We can’t guarantee that all members of your group will fly on the same flight due to space limitations and aircraft sizes. Groups may have to stay an extra night, layover, or transfer by bus due to space availability, routings, and legal connection times. TripAdventures cannot be held responsible for changes in airline schedules or delays caused by mechanical, weather, or capacity factors. Occasionally, groups travel overnight on “red-eye” flights, departing as early as the afternoon before their tour begins. The seating assignments will be provided to you upon check-in.
There are no upgrades, stopovers, or frequent flier miles available under our airline contracts.
Students share quad rooms with students of the same gender. There are two double beds in each hotel room, and two students are expected to share each bed. The traveler enrollment form allows for room assignment based on the traveler’s gender. A traveler can inform TripAdventures if they identify as a different gender and we will work to accommodate. Students can request a twin room for an additional fee.
Adults on tour are typically roomed two to a room, with other adults of the same gender. Adults can upgrade to a private room for an additional fee.
All tour participants must follow these guidelines while on tour:
Students must adhere to the guidelines established by the Group Leader. If traveling as part of a school, guidlines outlined in the school Student Handbook and communicated during student meetings. These guidelines must also be followed in conjunction with any instructions provided by the Tour Directors. Any students who exhibit disruptive behavior or do not follow established guidelines may be expelled from the tour. All financial obligations associated with the expulsion will be the responsibility of the parents or guardians.
We offer travel insurance as part of travel protection plans from our partner, TripAssure. To cover you for the unforeseen, we encourage participants to purchase travel insurance, which may include benefits for trip cancellation, trip interruption, missed connection, travel delay, medical expense/emergency evacuation, baggage and personal effects, baggage delay and more. Covid-19 and its various strains are treated the same as any other Sickness under the travel protection plan. TripAssure offers the Basic, Deluxe Plan and Deluxe Plus Plan options. Familiarize yourself with the contents of each plan to ensure to get the one that best suits your needs. The travel protection plan that includes “Cancel for any reason” coverage must be purchased within 21 days of enrollment with your deposit.
Enrollment for this product can be found at the bottom of your school’s trip page.
I agree to release TripAdventures, its staff, agents, employees, vendors, and contractors, both domestic and international (collectively, the “Released Parties”) from all liabilities and agree not to sue the Released Parties for any and all claims of any nature related in any manner to my participation on a TripAdventures travel program, including but not limited to claims for negligence, breach of contract, breach of express or implied warranties, injury, negligence or wrongful death, or any statutorily based claim.
I hereby unconditionally and unequivocally waive any and all claims and demands for all damages, losses, costs, and expenses of any nature whatsoever (including attorneys’ fees) on account of or arising out of any and all personal injury, death, bodily injury, mental anguish, emotional distress, or property and/or other damage that I may suffer from any cause whatsoever, related in any way, to my participation in any TripAdventures event.
I further agree to release the Released Parties from any and all decisions to cancel, modify, or delay the training as a result of unforeseeable events or circumstances that are beyond the reasonable control of the Released Parties, or which become necessary or advisable so as to increase the quality of the tour.
Additionally, the Released Parties shall have no responsibility to/for me or my actions when I am absent from a TripAdventures activity or for me or my actions during non-supervised activities, such as visits to friends or relatives, and/or during stay-ahead/stay-behind option periods, and/or any other optional period or activity that is not explicitly part of the training itinerary.
TripAdventures and the Released Parties reserve the right to refuse or cancel my registration at its sole discretion. In the case of such an event, the standard cancellation policies as outlined in the Booking Terms and Conditions still apply.
This entire above agreement shall be governed by the laws of the State of New York which shall have sole jurisdiction.
WHAT PERSONAL INFORMATION DO WE COLLECT FROM THE PEOPLE THAT VISIT OUR BLOG, WEBSITE, OR APP?
When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, credit card information or other details to help you with your experience.
WHEN DO WE COLLECT INFORMATION?
We collect information from you when you or enter information on our site, either for conference registration, to subscribe to our email list, or to login to our services.
HOW DO WE USE YOUR INFORMATION?
We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:
To quickly process your transactions.
To send periodic emails regarding your order or other products and services.
To follow up with you after correspondence (live chat, email or phone inquiries)
HOW DO WE PROTECT YOUR INFORMATION?
Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.
WE USE REGULAR MALWARE SCANNING.
Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.
We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.
All transactions are processed through a gateway provider and are not stored or processed on our servers.
DO WE USE ‘COOKIES’?
You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.
If users disable cookies in their browser:
If you turn cookies off, Some of the features that make your site experience more efficient may not function properly.
We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information.
We do not include or offer third-party products or services on our website.
Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users: adwordspolicy
We have implemented the following:
Demographics and Interests Reporting
We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.
Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt-out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.
CALIFORNIA ONLINE PRIVACY PROTECTION ACT
According to CalOPPA, we agree to the following:
Users can visit our site anonymously.
You can change your personal information:
By contacting us through our website
How does our site handle Do Not Track signals?
We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.
Does our site allow third-party behavioral tracking?
It’s also important to note that we do not allow third-party behavioral tracking.
COPPA (CHILDREN ONLINE PRIVACY PROTECTION ACT)
When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.
We do not specifically market to children under the age of 13 years old.
FAIR INFORMATION PRACTICES
The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.
In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:
We will notify you via email within 7 business days
We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.
CAN SPAM ACT
The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.
We collect your email address in order to:
To be in accordance with CANSPAM, we agree to the following:
Not use false or misleading subjects or email addresses.
Identify the message as an advertisement in some reasonable way.
Include the physical address of our business or site headquarters.
Monitor third-party email marketing services for compliance, if one is used.
Honor opt-out/unsubscribe requests quickly.
Allow users to unsubscribe by using the link at the bottom of each email.
If at any time you would like to unsubscribe from receiving future emails, you can email us and we will promptly remove you from ALL correspondence.