TripAdventures Terms & Conditions

2024/25 TripAdventures Terms & Conditions

These Booking Conditions are valid for all TripAdventures tours departing after October 1, 2021. TripAdventures tours are sold and operated by TripSchool LLC, 30 Washington Street, Brooklyn, NY 11201. Ph: (917) 791-0124.‬

Trip Enrollment & Deadlines

Enrollment on a TripAdventures tour begins with a non-refundable deposit per traveler, as spelled out on your individual trip page. Most travelers will enroll through WeTravel, our 3rd party booking service. Travelers must create an account on WeTravel upon enrollment. Payments will be made to the travelers account there as well.

Enrollments are processed on a “first-come, first-served” basis. All online enrollments must be received by TripAdventures no later than a date determined by the Group Leader and TripAdventures, which shall be no later than 110 days prior to your departure.

Billing, Payment Schedule, Cancellation Policy, & Refunds

We’ve gone green! All of our billing is done electronically, no paper invoices will be mailed out. All finance deadlines will be available in the traveler’s WeTravel account.

Our general payment schedule is as follows:

Initial deposit upon enrollment (amount is specified on your trip page)
30 days after enrollment, payment scheduled amount based on your trip cost
110 days prior to departure, final payment is due

TripAdventures reserves the right to apply a $75 late payment fee to accounts who have not paid by the due date.

Note that any individual trip policies may supersede the general policy below. Any differences from this general policy will be detailed on your TripAdventures trip page.

Our cancellation policy takes into consideration the costs TripAdventures incurs before groups even depart. The date of cancellation will be determined by the date on which TripAdventures receives notice from the participant, their legal guardian or the Group Leader.

150 days or more prior to departure: Full refund less the $199 non-refundable
enrollment fee, all other non-refundable fees, and a $250 cancellation fee.
149 to 110 days prior to departure: Full refund less the $99 non-refundable
enrollment fee, all other non-refundable fees, and a $500 cancellation fee.
109 to 45 days prior to departure: Full refund less the $99 non-refundable
enrollment fee, all other non-refundable fees, and 50% of the Program Fee.
44 days or less prior to departure no refund will be issued.

When applicable, refunds will be processed within 14-21 business days after TripAdventures has received notification of a cancellation. If your school has a waitlist for the trip, and a cancelled traveler can be replaced, TripAdventures will consider a larger possible refund on an individual basis. Contact your Group Leader in these cases to find out about this potential opportunity.

ITINERARY EXPECTATIONS

Due to the unpredictable nature of travel, TripAdventures reserves the right to make changes to our itineraries as needed and without notice. We are not responsible for changes, availability, or cancellations made by our vendors.

Health & Safety Policy

TripAdventures assumes no responsibility, and shall be under no liability, for any destination’s entry requirements or travel restrictions related to COVID-19, including, but not limited to, vaccinations, testing, or other public health requirements. If a traveler is unable or unwilling to comply with such requirements and chooses to cancel their tour, they are subject to our standard Cancellation Policy.

In good faith efforts to keep travelers safe, TripAdventures reserves the right, at its sole discretion, to exceed destination-imposed travel or entry requirements.

Transportation on Tour

TripAdventures reserves seats with most major carriers. (The passenger contract in use by each airline, when issued, shall constitute the sole contract between the airline and the purchaser of the tour.)

Flight Routing

Due to available flight routings, we cannot guarantee non-stop or direct flights.

Do I have to use all portions of my flight itinerary?

Yes. If you do not travel on all of your flights, the remaining portions of your itinerary will be canceled and no refund will be given.

Flying Together

We can’t guarantee that all members of your group will fly on the same flight due to space limitations and aircraft sizes. Groups may have to stay an extra night, layover, or transfer by bus due to space availability, routings, and legal connection times. TripAdventures cannot be held responsible for changes in airline schedules or delays caused by mechanical, weather, or capacity factors. Occasionally, groups travel overnight on “red-eye” flights, departing as early as the afternoon before their tour begins. The seating assignments will be provided to you upon check-in.

Can we upgrade or use frequent flier miles?

There are no upgrades, stopovers, or frequent flier miles available under our airline contracts.

Hotel Rooming on Tour

Students share quad rooms with students of the same gender. There are two double beds in each hotel room, and two students are expected to share each bed. The traveler enrollment form allows for room assignment based on the traveler’s gender. A traveler can inform TripAdventures if they identify as a different gender and we will work to accommodate. Students can request a twin room for an additional fee.

Adults on tour are typically roomed two to a room, with other adults of the same gender. Adults can upgrade to a private room for an additional fee.

Behavior Guidelines

All tour participants must follow these guidelines while on tour:

You must attend all scheduled activities.
The Group Leader must be informed if any members of the group are sick, are showing signs of becoming sick, or have a physical condition that prevents them from taking part in an activity.
For your own safety and security, you are expected to respect the nightly curfew that may be set by your group leader.
Group leaders will conduct room checks when necessary. Your room is not open to visitors or group members of the opposite sex.
There is no smoking allowed on buses, during meals, in hotel rooms, or in any other enclosed, shared space.
Hotel incidentals are your responsibility and must be paid the evening before departure at each hotel.
A person who engages in illegal activity will be immediately dismissed from the tour. You are responsible for all costs associated with returning home if you are involved in any illegal activities. If the local authorities are involved, you will be subject to the laws of the country you are visiting.
Students must adhere to the guidelines established by the Group Leader. If traveling as part of a school, guidelines outlined in the school Student Handbook and communicated during student meetings. These guidelines must also be followed in conjunction with any instructions provided by the Tour Directors. Any students who exhibit disruptive behavior or do not follow established guidelines may be expelled from the tour, before or during. All financial obligations associated with the expulsion will be the responsibility of the parents or guardians.
You are responsible for the payment of any damage done to hotels or motorcoach. Any damage noticed at the hotel or on the motorcoach should be reported immediately to the Tour Director.

preferred travel Protection plan

We offer travel insurance as part of travel protection plans from our partner, TripAssure. To cover you for the unforeseen, we encourage participants to purchase travel insurance, which may include benefits for trip cancellation, trip interruption, missed connection, travel delay, medical expense/emergency evacuation, baggage and personal effects, baggage delay and more. Covid-19 and its various strains are treated the same as any other Sickness under the travel protection plan. TripAssure offers the Basic, Deluxe Plan and Deluxe Plus Plan options. Familiarize yourself with the contents of each plan to ensure to get the one that best suits your needs. The travel protection plan that includes “Cancel for any reason” coverage must be purchased within 21 days of enrollment with your deposit.

Enrollment for this product can be found at the bottom of your school’s trip page.

Liability Waiver

I agree to release TripAdventures, its staff, agents, employees, vendors, and contractors, both domestic and international (collectively, the “Released Parties”) from all liabilities and agree not to sue the Released Parties for any and all claims of any nature related in any manner to my participation on a TripAdventures travel program, including but not limited to claims for negligence, breach of contract, breach of express or implied warranties, injury, negligence or wrongful death, or any statutorily based claim.

I hereby unconditionally and unequivocally waive any and all claims and demands for all damages, losses, costs, and expenses of any nature whatsoever (including attorneys’ fees) on account of or arising out of any and all personal injury, death, bodily injury, mental anguish, emotional distress, or property and/or other damage that I may suffer from any cause whatsoever, related in any way, to my participation in any TripAdventures event.

I further agree to release the Released Parties from any and all decisions to cancel, modify, or delay the training as a result of unforeseeable events or circumstances that are beyond the reasonable control of the Released Parties, or which become necessary or advisable so as to increase the quality of the tour.

Additionally, the Released Parties shall have no responsibility to/for me or my actions when I am absent from a TripAdventures activity or for me or my actions during non-supervised activities, such as visits to friends or relatives, and/or during stay-ahead/stay-behind option periods, and/or any other optional period or activity that is not explicitly part of the training itinerary.

TripAdventures and the Released Parties reserve the right to refuse or cancel my registration at its sole discretion. In the case of such an event, the standard cancellation policies as outlined in the Booking Terms and Conditions still apply.

This entire above agreement shall be governed by the laws of the State of New York which shall have sole jurisdiction.

Privacy Policy

This privacy policy has been compiled to better serve those who are concerned with how their ‘Personally Identifiable Information’ (PII) is being used online. PII, as described in US privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect, or otherwise handle your Personally Identifiable Information in accordance with our website.

WHAT PERSONAL INFORMATION DO WE COLLECT FROM THE PEOPLE THAT VISIT OUR BLOG, WEBSITE, OR APP?

When ordering or registering on our site, as appropriate, you may be asked to enter your name, email address, mailing address, phone number, credit card information or other details to help you with your experience.

WHEN DO WE COLLECT INFORMATION?

We collect information from you when you or enter information on our site, either for conference registration, to subscribe to our email list, or to login to our services.

HOW DO WE USE YOUR INFORMATION?

We may use the information we collect from you when you register, make a purchase, sign up for our newsletter, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:

To quickly process your transactions.
To send periodic emails regarding your order or other products and services.
To follow up with you after correspondence (live chat, email or phone inquiries)

HOW DO WE PROTECT YOUR INFORMATION?

Our website is scanned on a regular basis for security holes and known vulnerabilities in order to make your visit to our site as safe as possible.

WE USE REGULAR MALWARE SCANNING.

Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. In addition, all sensitive/credit information you supply is encrypted via Secure Socket Layer (SSL) technology.

We implement a variety of security measures when a user enters, submits, or accesses their information to maintain the safety of your personal information.

All transactions are processed through a gateway provider and are not stored or processed on our servers.

DO WE USE ‘COOKIES’?

Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We use cookies to:

Understand and save user’s preferences for future visits.
Keep track of advertisements.
Compile aggregate data about site traffic and site interactions in order to offer better site experiences and tools in the future.
We may also use trusted third-party services that track this information on our behalf.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser settings. Since each browser is a little different, look at your browser’s Help Menu to learn the correct way to modify your cookies.

If users disable cookies in their browser:

If you turn cookies off, Some of the features that make your site experience more efficient may not function properly.

THIRD-PARTY DISCLOSURE

We do not sell, trade, or otherwise transfer to outside parties your Personally Identifiable Information.

THIRD-PARTY LINKS

We do not include or offer third-party products or services on our website.

GOOGLE

Google’s advertising requirements can be summed up by Google’s Advertising Principles. They are put in place to provide a positive experience for users: adwordspolicy

Google, as a third-party vendor, uses cookies to serve ads on our site. Google’s use of the DART cookie enables it to serve ads to our users based on previous visits to our site and other sites on the Internet. Users may opt-out of the use of the DART cookie by visiting the Google Ad and Content Network privacy policy.

We have implemented the following:

Demographics and Interests Reporting

We, along with third-party vendors such as Google use first-party cookies (such as the Google Analytics cookies) and third-party cookies (such as the DoubleClick cookie) or other third-party identifiers together to compile data regarding user interactions with ad impressions and other ad service functions as they relate to our website.

OPTING OUT:

Users can set preferences for how Google advertises to you using the Google Ad Settings page. Alternatively, you can opt-out by visiting the Network Advertising Initiative Opt Out page or by using the Google Analytics Opt Out Browser add on.

CALIFORNIA ONLINE PRIVACY PROTECTION ACT

CalOPPA is the first state law in the nation to require commercial websites and online services to post a privacy policy. The law’s reach stretches well beyond California to require any person or company in the United States (and conceivably the world) that operates websites collecting Personally Identifiable Information from California consumers to post a conspicuous privacy policy on its website stating exactly the information being collected and those individuals or companies with whom it is being shared. – See more at consumercal.org/california-online-privacy-protection-act-caloppa/

According to CalOPPA, we agree to the following:

Users can visit our site anonymously.

Once this privacy policy is created, we will add a link to it on our home page or as a minimum, on the first significant page after entering our website.

Our Privacy Policy link includes the word ‘Privacy’ and can easily be found on the page specified above.

You will be notified of any Privacy Policy changes:

On our Privacy Policy Page

You can change your personal information:

By contacting us through our website

How does our site handle Do Not Track signals?

We honor Do Not Track signals and Do Not Track, plant cookies, or use advertising when a Do Not Track (DNT) browser mechanism is in place.

Does our site allow third-party behavioral tracking?

It’s also important to note that we do not allow third-party behavioral tracking.

COPPA (CHILDREN ONLINE PRIVACY PROTECTION ACT)

When it comes to the collection of personal information from children under the age of 13 years old, the Children’s Online Privacy Protection Act (COPPA) puts parents in control. The Federal Trade Commission, United States’ consumer protection agency, enforces the COPPA Rule, which spells out what operators of websites and online services must do to protect children’s privacy and safety online.

We do not specifically market to children under the age of 13 years old.

FAIR INFORMATION PRACTICES

The Fair Information Practices Principles form the backbone of privacy law in the United States and the concepts they include have played a significant role in the development of data protection laws around the globe. Understanding the Fair Information Practice Principles and how they should be implemented is critical to comply with the various privacy laws that protect personal information.

In order to be in line with Fair Information Practices we will take the following responsive action, should a data breach occur:

We will notify you via email within 7 business days

We also agree to the Individual Redress Principle which requires that individuals have the right to legally pursue enforceable rights against data collectors and processors who fail to adhere to the law. This principle requires not only that individuals have enforceable rights against data users, but also that individuals have recourse to courts or government agencies to investigate and/or prosecute non-compliance by data processors.

CAN SPAM ACT

The CAN-SPAM Act is a law that sets the rules for commercial email, establishes requirements for commercial messages, gives recipients the right to have emails stopped from being sent to them, and spells out tough penalties for violations.

We collect your email address in order to:

Send information, respond to inquiries, and/or other requests or questions
Process orders and to send information and updates pertaining to orders.
Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.

To be in accordance with CANSPAM, we agree to the following:

Not use false or misleading subjects or email addresses.
Identify the message as an advertisement in some reasonable way.
Include the physical address of our business or site headquarters.
Monitor third-party email marketing services for compliance, if one is used.
Honor opt-out/unsubscribe requests quickly.
Allow users to unsubscribe by using the link at the bottom of each email.
If at any time you would like to unsubscribe from receiving future emails, you can email us and we will promptly remove you from ALL correspondence.

TripAdventures provides transformative travel experiences for small, private groups of any age.